Human Resources | UCLA Office of Business and Financial Services

Benefits

Most UC employees are eligible for benefits, but your benefits package depends on the length of your appointment, how many hours you work, and your appointment type. Retirees are eligible based on their age and years of service credit at retirement.

Learn more about Benefits Eligibility
To access benefits information, please visit UCPath
Learn more about Bargaining Units & Contracts

Time Reporting

The UCPath Time Reporting System (TRS) is a web-based system designed to collect employee work hours and route for supervisor's approval.

Go to the Time Reporting System (TRS)

TRS utilizes the UC time and attendance business rules to capture all hour types including work hours, vacation, sick, comp time used, leave without pay (LWOP), voting, jury duty, etc. TRS also computes overtime, shift differential, and holiday pay.

Go to the Biweekly and Monthly Payroll Calendars

Supervisor's Guide

Setting goals for performance in compliance with University's plans and organizational mission. Monitoring employee productivity and regularly providing constructive feedback and coaching.

Commute Options

UCLA offers a wide variety of programs and commute options for staff members, including discounted public transit passes, bicycle incentive programs, vanpool programs, and carpool parking discounts.

Learn more about Commute Options

If you are interested in obtaining a parking e-permit, please contact Ingrid Bermeo.
Note: Undergraduate students (including those employed by the University) must apply for parking through Parking & Commuter Services.

Learn more about Parking Permit Privileges
Learn more about Bruin ePermit System

Leave of Absence

Life events may occur that require you to take a leave of absence from your UC job. Regardless of the reason for your leave, there are steps you should take to ensure UC knows your intent and that you continue to be covered by any benefits for which you are eligible.

Learn more about Taking a Leave of Absence
Contact HR Manager

Policy and Procedures

Employment policies describe certain rights, benefits and expectations that supports a work environment of professionalism, service, and positive contribution to work.

Go to UCLA's Campus Human Resources for all personnel policies
Go to UC Personnel Policies for UC Staff Members (PPSMs)

Positions covered by a union have specific policies agreed upon by the University and the bargaining union that apply.

Frequently Asked Questions

After being hired in the University system, please obtain a Bruin ID Card. The office is located at 123 Kerckhoff Hall. Please call (310) 825-2336 for an appointment or they accept walk-ins. For more information, please visit the Bruin Card website.

A Bruin ID Card functions as the all-in-one identification for various areas and services on campus. A debit feature may also be activated to allow for purchases at the UCLA Store, Central Ticket Office, Transportation Services, bookstores and campus restaurants. In addition, card holders may add an AT&T calling card number. Applicants must sign a terms and conditions form and provide a photo ID and employee number. Cards are processed while you wait. There is a $20 fee for lost cards.

For new applicants: visit the UCLA Bruin Card website, "Apply For Card" section.

Donating blood at the UCLA Blood and Platelet Center will qualify an employee to receive four hours of administrative leave with pay. These four hours of administrative leave with pay must be used within twelve months of the donation date, or else it is forfeited.

Non-exempt employees may use this time upon accrual. Exempt employees, per University guidelines on leave usage, may only use administrative leave with pay in full-day increments.

The Blood & Platelet Center is located at 1045 Gayley Avenue, 2nd floor in Westwood. Call (310) 825-0888, and press 2 to make an appointment to give blood. On the day you donate blood, please make a copy of your Certificate of Blood Donation and submit it to Ingrid Bermeo. Please keep your original certificate until you use your time. When you use the time, please note on the TRS comments box which day you're using your hours. Submit the original certificates to Ingrid.

For more information, please visit the Blood and Platelet Center website.

Please access the UCPath Portal to sign up for direct deposit. Through UCPath you can update your bank information at any time. Direct deposit takes effect in approximately 30 days. Until direct deposit takes effect, a paper check will be mailed out to your home address on the payday.

Monthly paychecks are distributed the first day of every month for the previous month’s hours. If direct deposit is selected, the money will be in the employee's bank account the first day of every month. In the case where the first day falls on a weekend, the direct deposited funds are accessible on the Friday before the 1st. Bi-weekly paychecks are distributed every other Wednesdays.

To view your on-line earning statement, go to UCPath Portal.

Employees with appointments of 6 months or longer and at 50% time are eligible to earn vacation and sick leave. Full-time employees earn approximately 10 hours of vacation per month and 8 hours of sick leave per month. Accruals earned in the current month may not be used until the following month.

Upon termination of employment with the University, unused vacation hours are paid out. Sick time is not paid out. For career employees with at least five years of service credit, sick leave is converted to retirement service credit if the employee is retiring. For employees who separate from the University and return to University employment in less than 90 days, all sick leave is reinstated. If the return is more than 90 days but less than 6 months, a maximum of 80 hours will be reinstated.

Note: Employees who reach the vacation maximum will no longer accrue hours unless an exception is approved.

Employees who exceed the vacation policy maximum must have Directors approval.

Under this policy, employees may accrue vacation leave up to two times the annual accrual rate, which is based on the nature and percentage of the appointment and years of service. Each Director receives a monthly report of vacation balances for all employees in their unit.

Exceptions to allow an employee to take vacation leave after the maximum is reached must be requested in advance and are not routinely approved. Requests are subject to endorsement and final approval by the Vice Chancellor and only granted under exceptional circumstances.